Information Notice on Personal Data Processing pursuant to Articles 13 and 14 of the EU Regulation No. 2016/679 (GDPR)

This notice describes the procedures for managing the processing of personal data of users of the website www.matrec.com.

Data Controller
The Data Controller for the processing of personal data is:
MATREC S.r.l. Registered Office: Via delle Palombare 43/c, 60127 Ancona (Italy). VAT Number / Fiscal Code: [07775480960]. Contacts: Phone: [+39 071 2811786]. E-mail: [info@matrec.it]

Source, Type of Data, and Purposes of Processing
MATREC S.r.l. processes personal data collected directly from data subjects who interact with the website and the services offered.

Browsing Data
The information systems and software procedures utilized for the operation of this website acquire, during their normal operation, certain personal data whose transmission is inherent in the use of Internet communication protocols (e.g., IP addresses, domain names, time of request, parameters relating to the user’s operating system and computer environment).
Purposes: To enable navigation, ensure the proper functioning of the site, and derive anonymous statistical information on site usage.
Legal Basis: Legitimate interest of the Data Controller (Article 6, paragraph 1, letter f) of the GDPR).

Data Voluntarily Provided by the User
This refers to data provided by the user through contact forms, email requests, registration for subscriptions, etc. (e.g., name, surname, email address, phone number, company data).

Purpose of Processing
Fulfillment of Requested Services: Responding to requests for information, quotations, support, or providing access to contracted services (e.g., subscriptions).
Legal Basis (Article 6 GDPR)
Performance of a contract or pre-contractual measures (Art. 6, par. 1, letter b).

Direct Marketing and Newsletter: Sending commercial and promotional communications related to products or services of MATREC S.r.l.
Legal Basis (Article 6 GDPR)
Consent of the Data Subject (Art. 6, par. 1, letter a).

Legal Obligations: Complying with legal obligations, regulations, and applicable laws.
Legal Basis (Article 6 GDPR)
Compliance with a legal obligation (Art. 6, par. 1, letter c).

Processing Methods and Security
The processing of personal data will be carried out with a guarantee of security and confidentiality and will be performed using automated tools (both IT and telematic) and paper-based instruments, suitable for storing, managing, and transmitting the data. The Data Controller adopts specific security measures to prevent data loss, unlawful or improper use, and unauthorized access.

Nature of Data Provision
Mandatory: The provision of data for the purposes related to Requested Services (1) and Legal Obligations (3) is mandatory. Failure to provide such data prevents the provision of services or the fulfillment of legal obligations.
Optional: The provision of data for Marketing purposes (2) is optional. Any refusal does not affect the use of other services.

Recipients and Data Transfer
Personal data may be disclosed to subjects acting as external Data Processors (e.g., hosting companies, newsletter platform providers) or to autonomous Data Controllers (e.g., external consultants, public authorities). Such subjects are appointed by the Data Controller and are legally bound to comply with the GDPR.
The data will not be subject to generalized dissemination. Should the data be transferred outside the European Union, the Data Controller undertakes to ensure this only occurs in the presence of an adequacy decision by the European Commission or other appropriate safeguards (e.g., Standard Contractual Clauses).

Data Retention Period
Personal data are retained for a period not exceeding that necessary for the purposes for which they were collected and subsequently processed.
Data for Services and Contract: For the entire duration of the contractual relationship and, subsequently, for the period provided for by current legislation for administrative, accounting, and legal purposes (typically 10 years).
Data for Marketing: Until the user revokes consent or up to two years from the cessation of the service, unless expressly renewed.
Browsing Data: Deleted immediately after processing, except for any investigations into computer crimes.

Data Subject Rights
The Data Subject (user) may exercise the following rights provided by the GDPR (Articles 15-22) at any time:
Right of access (Art. 15): To obtain confirmation as to whether or not personal data concerning him or her are being processed, and to receive a copy thereof.
Right to rectification (Art. 16): To obtain the correction of inaccurate data and the integration of incomplete data.
Right to erasure – “right to be forgotten” (Art. 17): To obtain the erasure of data, provided there are no overriding legitimate grounds for retention.
Right to restriction of processing (Art. 18): To obtain the suspension of processing in specific cases (e.g., contestation of the data’s accuracy).
Right to data portability (Art. 20): To receive personal data in a structured, commonly used, and machine-readable format, and to request their transmission to another Controller.
Right to object (Art. 21): To object to processing for legitimate reasons or to processing for marketing purposes.
Right to withdraw consent: To withdraw consent at any time (for processing based on consent).
To exercise your rights, you may send a communication to the Data Controller at the contact details provided in Section 1.

Right to Lodge a Complaint
The Data Subject who believes that the processing of his or her personal data violates the Regulation has the right to lodge a complaint with a supervisory authority (Garante per la protezione dei dati personali – www.garanteprivacy.it), as provided for by Article 77 of the GDPR.

 

Cookie Policy
MATREC srl informs you that this website uses cookies in order to provide services that are completely efficient and easy to access.
By using the Matrec website, you are consenting to our use of cookies in accordance with this Cookie Policy.

What are cookies?
Cookies are small text files which are saved on a user’s device (or other internet enabled devices, such as a smartphone or tablet) when you visit www.matrec.com. They are widely used store information relating to online offers and services (eg language preferences, privacy settings and other setting), in order to facilitate the next visit, the navigation and improve the user’s overall browsing experience.

Cookies used on our website
This website uses Technical Cookies and Third-party cookies.
Technical Cookies: are used independently of the user’s expressed preferences, they enable certain sections of the website to work properly and include persistent and session cookies. In the absence of these cookies, the website or certain sections thereof would not be accessible.
Third-party cookies are cookie originated by websites other than the one you’re currently visiting, they are used to integrate third-party functions on the website (e.g. icons of social networks that allow visitors to share the website pages).

Following are summaries the different types of third-party cookie used on Matrec Site, together with their respective purpose, the cookie Policy link and the opt out.

– Social Media / sharing:
Allows you to share comments, ratings, pages, bookmarks and helps to provide access to social networks and social online tools more easily.
Facebook: Policy – Opt out
Twitter: Policy – Opt out
YouTube: Policy – Opt out
Pinterest: Policy – Opt out
Google +: Policy – Opt out
LinkedIn: Policy – Opt out
Google Analytics: Policy – Opt out

– Other:
Support various different parts of functionality on Matrec websites.
maps.google.com: Policy – Opt out

How to change cookie settings in web browsers
The majority of Internet browsers are initially set to accept cookies automatically. You can set the preferences of your browser so as to be notified whenever a cookie is stored in your computer, or to reject them, disabling their use from the sites.
Please note that disabling cookies altogether in the browser may not be able to use all our interactive features.
By selecting the links below you can get specific instructions for some of the major browsers.
Google Chrome
Mozilla Firefox
Internet Explorer
Safari
Opera

Web analysis services
This Website can utilize “Google Analytics”, a web analysis service provided by Google which allows to check how clients use the Website. The relevant information will be stored on the Google server located in the United States. Google will process such information in order to figure out how the Website is actually used, provide reports to MATREC and other services related to the Website. Google will also be entitled to transfer information to third parties when required by the applicable laws or such third parties are appointed to process the information on behalf of Google. Using this Website without deactivating receipt of cookies, the users will allow the treatment of data by Google and MATREC to the purposes mentioned above. MATREC will be also entitled to request further web analysis services or statistic data with respect to the Website access.

Rights of the data subject
The Data Subject will be entitled to exert its rights towards the Data Controller, pursuant to article 7 of D.Lgs. 196/2003. To provide a complete information, wording of the mentioned article is hereby entirely recalled:

Art. 7 D.Lgs. 196/2003 – Right to Access Personal Data and Other Rights

1. Any Data Subject shall have the right to obtain confirmation as to whether or not personal data concerning itself exist, even if not recorded yet, and communication of such data in intelligible form.
2. A Data Subject shall have the right to be informed of: a) the source of the personal data; b) the purposes and methods of the treatment; c) the reasoning applied to the treatment in case of processing by electronic means; d) the identification data concerning the Data Controller, Data Processors and the Representative designated as per article 5 (2); e) the entities or categories of entities to whom the personal data may be forwarded or which may be aware of in their capacity as designated representatives within the State’s territory, data processors or persons in charge of the treatment.
3. A Data Subject shall have the right to obtain: a) updating, rectification or, where interested therein, integration of the data; b) deletion, amendment or blocking of data which have been processed unlawfully, including data whose filing is not necessary to the purposes for which they have been collected or subsequently processed; c) certification that the operations (and their contents) as per letters a) and b) have been notified to the entities to whom the data were forwarded, unless this requirement is prevented or implies a disproportionate effort compared with the right to be protected.
4. A Data Subject will be entitled to prevent, in whole or in part: a) based on legitimate grounds, the treatment of its personal data, even if relevant to the purpose of the collection; b) the treatment of its personal data, if carried out to the purpose of circulating advertising materials, or to direct sale and fulfilment of marketing activities and surveys.

 Consequences of missing or partial provision of data
Always provided the above mentioned paragraph related to navigation data, the user will be free in providing the personal data required by MATREC as a condition to sign in to this Website, or otherwise requested by MATREC representative in order to send advertising materials or information to consumers. However, failing to provide such data, even partially, might prevent or limit the performance of the requested services by MATREC.

Term of treatment
The data provided to MATREC will be processed until conclusion of the services requested by the Data Subject. In case of treatment conclusion, MATREC will be entitled to assign the data to another Controller having the same purposes for which such data had been collected, always in compliance with any applicable Italian and EU laws and regulations, as well as ethics codes signed pursuant to article 12 of D.L.gs. 193/2003.

Data processor
The data Processor can be reached to the above mentioned address of MATREC S.r.l., or to the phone number +390712811786 and email address info@matrec.it.
In case of discrepancies between the Italian and the English versions of this Privacy Policy, the Italian version shall prevail.

Language Precedence
In case of any discrepancy or ambiguity in the interpretation of this text, the Italian language version of the Terms of Use shall always prevail over the English translation.